Payment workflow
M-Pesa-ready rent collection
Built around Paybill, Till, STK Push, ZivoPay links, manual receipts, partial payments, and reconciliation review.
Built for Kenyan Property Managers
Know who paid, who owes, and what to follow up today
RentalDesk gives Kenyan landlords, house managers, caretakers, and property agencies one live view of rent collection, M-Pesa payments, arrears, tenant balances, and follow-up work.
Paid, part-paid, and unpaid tenants
ZivoPay payment links from WhatsApp chats
M-Pesa payments matched to tenant ledgers
Daily follow-up list for arrears and exceptions
Invoices
Monthly billing
M-Pesa
Matched payments
Tenants
Live balances
ZivoPay
Payment links
Reports
Owner clarity
M-Pesa focus
Track payments faster and reduce arrears guesswork
See paid, overdue, and part-paid tenants without waiting on month-end cleanup.
Operating proof
A rent desk your team can actually run every day
RentalDesk is shaped around the Kenyan rental work that creates the most leakage: M-Pesa matching, ZivoPay links, tenant balances, arrears follow-up, receipts, roles, and owner reporting.
ZivoPay
Payment links from WhatsApp chats
Send a secure invoice link, let the customer pay by STK Push, and watch the browser page mark the invoice paid after confirmation.
Tenant records
Ledgers tied to units and invoices
Keep tenant balances, invoices, receipts, deposits, and follow-up status connected in one operating record.
Team control
Roles for managers, caretakers, and accountants
Give each team member the access they need while keeping sensitive rent and owner records controlled.
Setup support
Guided onboarding for Kenyan portfolios
Get help setting up properties, units, tenants, rent schedules, payment flow, and reporting habits.
Real Rental Problems
Start every day with rent status, not guesswork
The first job is simple: help your team see payment status clearly, spot arrears early, and know which tenant, payment, or report needs action next.
Know who paid
Track M-Pesa, STK, Paybill, Till, ZivoPay links, and manual payments against the right tenant, unit, and invoice.
Learn moreKnow who owes
See paid, part-paid, unpaid, and overdue tenants without waiting for Excel cleanup or month-end summaries.
Learn moreKnow what to follow up
Turn rent status into clear next actions for arrears, unmatched payments, receipts, and owner reporting.
Learn more
Core RentalDesk Modules
See the actual screens behind the workflows buyers ask about first
These screenshots show the real UI for units, invoices, and payments so the homepage proves the core workflows it is selling without overloading the page.
Properties & Units
Property and unit workspace
Organize buildings, units, occupancy, and unit status in one portfolio structure.
Invoicing
Invoices and billing
Generate rent invoices, review line items, and follow billing status without spreadsheet follow-up.
Payments
Payment tracking and receipts
Track rent payments, update ledgers, and review collection status as payments come in.
Complete Rental Platform
Market every serious RentalDesk module, not only rent collection
RentalDesk is more than a payment tracker. It brings the full rental business into one operating system for managers, landlords, finance teams, caretakers, tenants, and agencies.
Properties & Units
Manage buildings, units, occupancy, rent amounts, locations, landlords, and vacancy status.
View featureTenants & Leases
Keep tenant profiles, lease dates, deposits, rent terms, exits, renewals, and balances connected.
View featureRent Invoices
Generate recurring rent invoices, track due dates, send reminders, and monitor invoice status.
View featureM-Pesa Collection
Capture M-Pesa rent, ZivoPay links, Paybill references, manual payments, receipts, and STK workflows.
View featureReconciliation
Review bank imports, M-Pesa transactions, unmatched records, duplicate payments, and allocation exceptions.
View featureArrears Tracking
See paid, part-paid, unpaid, overdue, and follow-up tenants by property, unit, and portfolio.
View featureUtilities
Handle water, electricity, utility accounts, readings, bills, utility payments, and overdue utility notices.
View featureOwner Statements
Prepare landlord reports with collections, expenses, advances, returns, commissions, and payout context.
View featureTenant Portal
Let tenants view balances, invoices, receipts, statements, profile details, and support requests.
View featureLandlord Portal
Give property owners controlled visibility into their properties, tenants, payments, expenses, and reports.
View featureMaintenance & Tickets
Track maintenance requests, tickets, cases, issue status, tenant updates, and service history.
View featureDocuments
Keep leases, receipts, IDs, statements, tenant files, and property records attached to the right workflow.
View featureVacant Listings
Publish available units, capture enquiries, embed listings, and convert prospects into tenants.
View featureAccounting Reports
Use chart of accounts, journals, trial balance, profit and loss, balance sheet, VAT, and ledgers.
View featureRoles & Audit
Control access for owners, finance, operations, agents, tenants, and staff with audit visibility.
View featureMobile Access
Use mobile screens for dashboards, tenants, units, leases, invoices, payments, reports, utilities, and tickets.
View feature
M-Pesa Front and Center
Collect Rent via M-Pesa Automatically
RentalDesk supports M-Pesa rent workflows and ZivoPay links so collections can be requested, captured, matched, posted, and reported with less manual follow-up.
How M-Pesa Rent Collection Works
1
Tenant or customer receives a ZivoPay link, Paybill reference, Till, or STK Push prompt.
2
RentalDesk captures the payment or your team records a manual payment.
3
The payment is matched to the correct tenant and unit.
4
Partial payments reduce the balance, and overpayments are visible for review.
5
Rent balance and arrears status are updated automatically.
6
Tenant or customer sees the page update to paid and receives receipt context.
7
Landlord sees paid, part-paid, unpaid, and overdue tenants.
8
Unmatched, unclear, or duplicate payments are reviewed in the reconciliation queue.
ZivoPay invoice links
Share branded payment links from WhatsApp chats so customers can pay by STK Push and see the page update to paid automatically.
Paybill and rent reference workflow
Set up your M-Pesa payment flow so incoming transactions can be matched to the right tenant or account.
Automatic posting to tenant ledgers
As payments are captured, RentalDesk updates balances, receipts, and arrears visibility faster.
Collection reports and payment history
Review daily collections, per-tenant payment history, and arrears from the same workflow.
M-Pesa Paybill integration
Built for Kenyan rent collection workflows
Connect your payment workflow, share ZivoPay links, capture M-Pesa transactions, issue receipts, and keep rent records current inside the same system.
- Share branded ZivoPay invoice links from WhatsApp conversations.
- Set up your Paybill details and rent reference format.
- Post collections into tenant ledgers and payment history faster.
- Review daily collections, per-tenant balances, and arrears reports from one dashboard.
Pricing That Feels Like Value
Plans from KES 5,000/month
Choose the RentalDesk plan that matches your workflow, whether you are managing your own units or running structured property operations for multiple landlords.
Starter Plan
KES 5,000/month
For landlords and small property managers managing up to 99 units with rent collection, invoicing, reporting, tenant tracking, and guided setup in one place.
- Up to 99 units
- M-Pesa automated rent collection
- Tenant ledgers and payment tracking
- ZivoPay payment links for customer invoices
- SMS rent reminders
- Maintenance tracking and utility billing
- Automated late fees and financial reports
- Up to 3 users
Agency Plan
KES 9,500/month
For estate managers, agencies, and companies managing multiple landlords and many units.
- Multiple landlords and many units
- Everything in Starter Plan
- Multi-property dashboard
- Role-based permissions
- Service charge billing and bulk invoicing
- ZivoPay links from WhatsApp conversations
- Advanced analytics
- Data export and accounting sync
FAQ
Common questions about RentalDesk
Answers about setup, security, payments, and how RentalDesk fits landlord and agency workflows.
What is ZivoPay?
ZivoPay is the branded payment-link experience inside RentalDesk and Zivo. Teams can share secure invoice links from WhatsApp chats, trigger M-Pesa STK prompts, and let the invoice update automatically after payment confirmation.
Can tenants pay partial rent?
Yes. RentalDesk can show part-paid tenants and update the remaining balance so managers know who has paid in full and who still owes rent.
What happens to unmatched M-Pesa payments?
Unmatched, unclear, or duplicate M-Pesa payments can be reviewed in a reconciliation workflow before they are linked to the correct tenant, unit, or account.
Can caretakers have limited access?
Yes. RentalDesk is designed around role-based access so caretakers, managers, accountants, and admins can work with the records they are responsible for.
Can I export owner statements?
Yes. RentalDesk supports owner reporting workflows so agencies can prepare landlord statements with collections, arrears, expenses, fees, and payouts.
Can tenants view balances?
Yes. Tenant portal workflows can let tenants view balances, invoices, receipts, statements, payment instructions, and request updates.
Can RentalDesk replace Excel?
Yes. RentalDesk is built to replace notebook and spreadsheet workflows for rent collection, arrears tracking, tenant records, utilities, maintenance, reports, and owner statements.
Is my data safe?
RentalDesk includes role-based permissions, audit visibility, and public security resources so you can review how records and access are controlled.
Do I need technical skills?
No. RentalDesk is built for everyday property operations, and we can help with setup, imports, and rent schedules.
Can you help me set it up?
Yes. Book a demo or message us on WhatsApp and we will walk you through properties, tenants, and the rent workflow.
What if tenants do not pay on time?
RentalDesk helps you see arrears quickly, track payment status per tenant, and keep a cleaner follow-up trail instead of relying on memory or spreadsheets.
Is this built for Kenya or a generic overseas product?
RentalDesk is positioned for Kenyan landlords, agencies, and property teams, with M-Pesa workflows and local rent-collection needs front and center.
Book the demo. Ask your questions. Let RentalDesk help you set it up.
Book a short walkthrough and we will show you the Starter Plan, Agency Plan, M-Pesa collection workflow, tenant management, invoicing, and reports based on your portfolio.